6. Complete Operations Summary (1-Page Print)

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1. Role & Workspace Summary

Role	Workspace	Daily Tasks
School Admin	CMS ↔ LMS	Set up Agencies, Courses, Users, and Groups; run bulk scheduling and oversee school-wide operations.
Branch Admin	CMS ↔ LMS	Manage classes, teachers, students, and daily Event Board dispatch within their assigned branch.
Academic Coordinator	Event Board	Monitor live sessions, check Column 9 device alerts, assist students, write Notes, and confirm Next Material.
Teacher (Teacher / [O2S])	Event Board & O2S Base	Join via Column 3 (Time) or click Enter class / LMS from O2S Base (auto-login SSO), teach on Smart Board 2.0, submit Feedback (💬), and confirm Next Material.
Student	Student Portal (LMS)	Click Join Class 10 minutes early, interact on the whiteboard, replay recordings, and complete Self-Study.

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2. Daily Shift Checklist (Coordinators & Teachers)

10 Minutes Before Class (IN MINUTES)

• [ ] Open Event Board and check upcoming sessions highlighted in yellow (IN MINUTES, triggered 10 minutes before start).
• [ ] Check Column 10 (Next Material): If any row is still unconfirmed (dashed gray), expand Column 1 (▼) and click ✓ Confirm to push the lesson to the classroom and O2S Base.
• [ ] If a newly created class shows the cloud icon ☁️ in Column 11, click ☁️ once.
• [ ] Verify the teacher has joined 5–10 minutes early (green timestamp in Column 6 Teacher).

During Class (ACTIVE)

• [ ] Verify student attendance in Column 9 (Student(s)).
• [ ] If a red alert appears (Mic Blocked, No Mic, Device Busy, Audio Paused, High Ping), click the join timestamp in Column 9 and guide the student/parent immediately (alerts auto-clear once resolved).
• [ ] Need an internal substitute teacher? Expand Column 1 (▼) → Click Edit → Select the new teacher → Save (auto-syncs to the classroom).

Right After Class (ENDED → COMPLETED)

• [ ] Teacher clicks 💬 (Column 11) to record post-class feedback.
• [ ] Expand Column 1 (▼) → Under Next Material, click ✓ Confirm (or adjust the lesson and choose Update session for this session only vs Update group onward for all future sessions).
• [ ] Check the session counter in Column 5 (Ordinal): When a student nears the end of their package (e.g., 45/48), click 45/48 to schedule their renewal term.